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Completing this form is the first step in our reservation process. The information collected here will determine availability and fees. While this form is required from everyone, it does not confirm or hold date(s).Reservations, both electronic and paper, will be reviewed on a first come, first served basis whenever possible, however, electronic requests are generally processed faster. A preliminary invoice will be e-mailed to the applicant within 5-7 working days based on the information provided on this application. Your request will be received via e-mail and processed as soon as possible. A copy of this request will be e-mailed to you. You will be contacted either by phone or e-mail regarding the status of this request. If you have questions, concerns, or special circumstances surrounding your request please make a note in one of the Notes sections on this form. *Asterisk indicates a required field.Form Updated: 9/14/17
Please be sure to read the Community Center Rental requirements/policies prior to submitting an application. If you do not meet the rental requirements and/or policies, your request will be denied.
Hourly fees will be billed when access to facility/room begins and will end when access ends. (For example, if your access starts at 10 am for set up, your event is from 11am-12pm and your clean up will end at 1pm, you will be billed from 10am-1pm, 3 hours total at the hourly rental rate.)
I have read the rental lease requirements prior to submitting this application. If you and/or your event, do not meet the rental requirements/policies your request will be denied.
If you are working together, or assisting, with someone else on this event, please provide alternate contact information for that individual.
Please check one. If you select other you may not qualify to use the facility. Please read the rental policies.
Please name any civic group; non-profit; business; Jupiter, PBC County, State of Florida or US Federal sponsored program you may be representing.
If any applicant, or participant, will gain monetary benefit either directly or indirectly from this rental, then the event will not be approved unless is it is a fundraiser from a 501(c)3 organization, in which case, additional paperwork will be required.
For Example: DOT Indiantown Road Meeting. This information will be placed on signage for the event.
Please share any other details of your event that we need to know about. Set up details are below.
Please list at least 2 possible dates for your event. If you do not have an alternate date, please list your first date again in box #2. After the date, we are looking for 4 key times on this application. If you do not know the hours of your event we will not be able to process your application. 1. When your access begins set up & decorating 2. When your event will start or when your guests arrive 3. When your event will end or when your guests leave 4. When your access will end: clean up completed PLEASE NOTE: Unless approved by the Director of Recreation, access to the facility BEGINS at 8:00 AM so plan your set up needs accordingly.
Please be as accurate as possible as this will effect pricing and availability.
Set up time begins - BE SPECIFIC. Not prior to 8 AM.
Time your event begins - BE SPECIFIC.
Time your event will end - BE SPECIFIC.
Time your clean up will end - BE SPECIFIC.
Set up begins - BE SPECIFIC. Not prior to 8 AM.
Please share any other dates/times or details about your date(s) that we need to know. Set up details are below.
Annual meetings are not considered to be recurring.
For example: 1st Wed of each month except Jun, Jul & Aug. A "yearly" meeting is not considered to be recurring.
For Example: Meeting monthly for 6 months beginning in January; populate this section with Jan. 1, 20XX - June 30, 20XX. Recurring meetings are limited to a maximum of 12 months in advance. All dates must be paid in full prior to your first meeting.
The Recreation Department will set up tables and chairs as close to your set up diagram/instructions as possible.
If you do not provide a set up diagram with this request, it is REQUIRED at least 2 weeks prior to your event.
Please check all that apply.
Please check all that apply:
If you are using a caterer, the caterer is not permitted to provide the alcohol for your event. It must be contracted through a 3rd party. Please see lease for details.
We are limited on A/V equipment. We do not provide projectors or laptops for meetings. Please plan on providing your own if needed. There is free public WiFi available at the Community Center. No password necessary.
A vendor is defined as any business/person that will be contracting with or receiving payment for providing a service and/or product at your event.
Please visit the vendor registration webpage for further details. This registration is not the same, and is in addition to a Business Tax Receipt. http://www.jupiter.fl.us/1403/Vendor-Registration
Rentals are responsible for clean up. This includes, but not limited to, removing food, food platters, serving trays, utensils, removing all decorations, vacuuming floors, and cleaning kitchen.
Is there anything else that wasn't covered elsewhere in this application that we need to be made aware of?
I understand that this is an application only and does not reserve any facility and/or approve any date. By typing my name below, I acknowledge that I have read the rental rules and policies to use the Jupiter Community Center and I agree to the terms as stated in rental rules and polices information.
This field is not part of the form submission.
* indicates a required field
