Rental Policies
- Civic Center Rental Policies (PDF)
- Reservations must go through a Permit Review and Approval Process.
- To submit a permit, you will need to have an active account so be sure to visit the Account Info webpage for details.
- In person reservations are no longer accepted.
- Jupiter businesses are no longer permitted to rent facility.
Questions? Please contact us at 561-741-2400, during our business hours or Email us at any time.
Business hours are Monday-Friday, 8 AM-9 PM, Saturdays, 8 AM-4PM.
To reserve the Jupiter Civic Center, you must be at least 21 years old and meet one of the following eligible rental categories:
- An incorporated Town of Jupiter resident that pays taxes to the Town of Jupiter
- REQUIRED: Proof of residency requirements include both items below:
- Must submit current driver’s license or State issued identification card AND
- Current utility bill matching name/address on driver’s license or identification card
- REQUIRED: Proof of residency requirements include both items below:
- Incorporated Jupiter Civic/Non-Profit Groups must have a resident member sponsor their rental and submit permit on the Civic/Non-Profit group's behalf. Rental must be organization related, not able to sponsor private functions
- REQUIRED: Same as incorporated Jupiter resident in addition to the Incorporated Jupiter Civic/Non-Profit by-laws or Non-Profit designation paperwork from the State of Florida.
- A Palm Beach County School within Town of Jupiter, school purposes only, not able to sponsor private functions
- REQUIRED:
- Principal/Assistant Principal must either sign lease or submit written confirmation that event is school related
- REQUIRED:
- A governmental agency, government purposes only, not able to sponsor private functions
- REQUIRED:
- Director or department head must submit written confirmation that event is sponsored by agency
- REQUIRED:
Questions? Please contact us at 561-741-2400, during our business hours or Email us at any time.
Business hours are Monday-Friday, 8 AM-9 PM, Saturdays, 8 AM-4PM.
Frequently Asked Questions
How do I rent the Civic Center?
All reservations are required to go through an online Permit Review and Approval Process. We are no longer accepting IN-PERSON reservations or business as a sponsor.
Do I need a business to rent the Jupiter Civic Center?
No, businesses are no longer required to rent this facility.
Can I still have a business sponsor me to rent the Jupiter Civic Center?
No, reservations must be made by an incorporated Town of Jupiter resident.
If I don't live in incorporated Jupiter, can an incorporated Jupiter resident sponsor me?
Yes, however, residents are EXCLUSIVELY responsible for all aspects of the rental including, but not limited to, permits, payments, communications, key pickup and key return.
Do I have to follow current COVID-19 safety protocol during my event?
The applicant is responsible for monitoring and complying with CDC and OSHA regulations and guidance, and other federal, state and local regulations and guidance for responding to COVID-19. Please review the Civic Center lease for further details regarding COVID-19.
What cleaning procedures has the Town of Jupiter implemented to prevent the spread of COVID-19?
The Civic Center is an unmanned facility and is only checked after each rental for compliance of rental policies, therefore, it will be the responsibility of the applicant to disinfect surface areas for their event.
If I make a reservation for 2021 can my event be cancelled?
The Town of Jupiter reserves the right to reschedule or cancel reservations in the event it is necessary to protect health, safety or welfare (as determined by the Town Manager) or in the event of a quarantine or declared federal, state or county emergency.
If my permit is approved how will I know, and how long will I have to pay before my date expires?
The main source of communication will be the Primary Account Holder’s email. If your permit is approved, the Primary Account Holder will receive an email with instructions on the next steps. When creating your account, it is VERY important to keep your contact information up to date. Once a permit is approved, you will have 2 days to go online to pay. If no payment is received the permitting will be cancelled. Emails will not be sent to any other email other than the primary account holders email.
What is the difference between a permit and a reservation?
A permit is technically a “request” to have an event at one of our rental facilities. Permits make sure the applicant meets all rental requirements before the reservation process begins. Once a permit is “approved” it changes to a reservation at which time payment is then required to confirm the reservation.
How much do I owe if my permit is approved and how do I pay?
The rental fee AND the security deposit is due at the time of permit approval. Payments are made online through the Recreation online software, Webtrac. Accepted forms of payment: MasterCard, VISA and American Express.
How do I know if I am an Incorporated Jupiter resident?
Simply, if you pay taxes to the Town of Jupiter then you are an incorporated Jupiter resident. Attending Jupiter schools, participating in JTAA or having Jupiter water does not qualify you as an incorporated Jupiter resident. Example of a few communities that are not incorporated Town of Jupiter: Jupiter Farms (unincorporated PBC), Tequesta (separate from TOJ), and Jonathan’s Landing (unincorporated PBC). Please feel to call the Community Center if you need help in determining your residential status at 561-741-2400, Monday-Friday, 8am-9pm and Saturdays, 8am-4pm.
How can I check availability?
Please visit the availability tab above.
Why are there reservations for 2021 if it doesn’t open until November 17, 2020?
Reservations impacted by the 2020 pandemic were given the option to reschedule to 2021 therefore there will be dates that are booked with those that rescheduled.
Do I need to register my vendors that I enter into a written agreement with and will be onsite for my event?
Yes, any vendor that you have entered into a written contract/agreement with and that will be onsite at your event will need to register with the Jupiter RECREATION DEPARTMENT. The business will need to provide a copy of their local or Palm Beach County business license and provide the Town of Jupiter a certificate of insurance as Jupiter additionally insured at least 30 days prior to the rental date. Please see the vendor webpage for further details and requirements.
Can I cancel or change my date once my reservation is approved?
Applicants can cancel online or make one date change up to 31 days before rental date however a surcharge of 15% will apply to complete the cancellation or date change. The surcharge will apply to only the rental fee, not the rental fee and security deposit unless change/cancellation is mandated by the Town of Jupiter. Cancellations and changes and are prohibited within 30 days of rental.
Is there a minimum and maximum date range for reservations?
Yes, permits must be submitted at least 20 days prior to the rental date but not more than 365 days in advance of the rental date.
Is there a fee to submit a facility rental permit?
No, there is no fee to submit a facility rental permit.
What if I’m a Jupiter Civic or Non-Profit group, can we rent the facility?
Jupiter Civic and/or Non Profit groups will need to have a resident rent the facility on their behalf.
Are fundraisers permitted at the Civic Center?
Jupiter based non-profits with a 501(c)3 status, Jupiter based public schools and governmental agencies will be permitted to host fundraising events at the Jupiter Civic Center. Only these groups may receive any type of benefit in connection with fundraising activities/events held at a Town facility, either in the form of direct/indirect monetary gain, trade, discounts and/or any other goods or services. Please see the “Fundraiser section of the Civic Center Lease for additional information and requirements.
What is included in my rental?
Approx. 14 – 5’ Round Tables, Approx. 6 – 6’ Rectangular Tables, Approx. 100 chairs, 2 Standard Refrigerators, 1 Freestanding Range (See catering), Commercial Ice Machine, Separate Male/Female restrooms, Beach Access (But not private), 6 ceiling fans, 1 large wall exhaust fan.
What is NOT included in your rental?
Cleaning supplies, (sponges, paper towels, hand or dish soap, etc.) cleaning services, no WiFi, bug spray, serving utensils, etc.
If I don’t like the tables and chairs at the Civic Center can I rent my own?
The rental of equipment, including tables and chairs, is not permitted. If applicant is in violation and rental equipment is found by staff the following day, applicant will forfeit the entire $700 security deposit. If the facility does not meet your needs as is, then please do not rent it.
Can I rent a portable air conditioner for my event at the Civic Center?
In addition, portable cooling and/or heating units are NOT permitted.
Can I have alcohol at the Civic Center?
Alcoholic beverages are permitted inside of gated Civic Center area in paper, plastic or aluminum containers, however, due to the environmentally sensitive area around the Civic Center and Town Ordinances glass bottles, containers and littering are prohibited. You may have wine bottles however please keep them inside the facility.
Are there any rules about decorations?
Yes, there are many. For example, March-October is turtle season so there are restrictions on lights inside and out. Also, there are restrictions on fabric, nails, tape, staples, placement of fabric and decorations. Please see the Civic Center Lease “Decorations” section for further details.
Can we have balloons at the Civic Center?
A Palm Beach County ordinance prohibits the use of balloons in Carlin Park, where the Civic Center is located.
What time can I get in the facility and what time do I have to leave?
All rentals at the Civic Center, including 2 consecutive day rentals, CAN BEGIN, INCLUDING SET UP, NO EARLIER THAN 9:00 AM and must end, including clean-up, NO LATER THAN Midnight. No exceptions to this time frame so plan your event accordingly. Failure to comply will result in security deposit deductions.
Can I get in earlier in the morning or possibly the night before to drop off my stuff?
No, you may not enter the facility before or after your permitted rental date between 9:00 AM and 11:59 PM. See Civic Center lease for more information on possible fines.
How do I get the key for my event?
Each rental will have their own, unique, numbered set of Civic Center keys. Key pick-up and key return will be located at the Jupiter Community Center, 200 Military Trail, within normal operating hours. Civic Center keys must be picked up by the resident typically the day before the rental. Sunday rentals must pick up keys on Friday or Saturday. Key return is the next business day after your rental. If the following business day(s) is a Town holiday, then the next business day applies. Holidays and summertime operating hours may vary so please call the Community Center (561) 741-2400 or check the website for operating hours.
Do I have to clean before I leave the Civic Center on my permitted date or can I come back the next day?
Unless you have permitted and paid for the day after your rental you MUST be out of the facility by 11:59 PM on the day of your permitted date. You WILL NOT be able to come back the next to clean up, even if the facility isn’t rented and you will still lose your entire $700 security deposit. Do not believe anyone else that tells you otherwise, including Town staff!
Can I have a fire on the beach?
Fires are NOT permitted on/in Palm Beach County beaches/parks. This activity is restricted under PALM BEACH COUNTY ORDINANCE 2004-002, Section 6. This includes all parks and beaches in Jupiter, Carlin Park and at the Civic Center.
How many people can I fit in the Civic Center?
Max number of guests at the Civic Cent is 100.
Can I have food trucks at my event?
Food trucks, rented amusements, etc. are not permitted to operate at the Civic Center or in Carlin Park. This includes bounce houses, dunk tanks, food trucks, etc.
Can I leave a vehicle parked overnight at the Civic Center?
No overnight parking is permitted in Carlin Park. All cars must be vacated by the time your access ends at the Civic Center or they may be subject to towing fees and/or tickets.
How many parking spaces is there at the Civic Center?
Palm Beach County Parks & Recreation manages Carlin Park and many times during the year large events are booked across the street that may impact parking for Jupiter Civic Center events. All parking in Carlin Park is public access. The Applicant accepts this as a known risk in renting the Jupiter Civic Center. (See Civic Center Lease, “Parking” for more information.)
Is the applicant liable for what happens at the Civic Center during their rental.
YES!
Questions? Please contact us at 561-741-2400, during our business hours or Email us at any time.
Business hours are Monday-Friday, 8 AM-9 PM, Saturdays, 8 AM-4PM.