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Completing this form is the first step in our reservation process. The information collected here will determine availability and fees. While this form is required from everyone, it does not confirm or hold date(s).Reservations, both electronic and paper, will be reviewed on a first come, first served basis whenever possible, however, electronic requests are generally processed faster. A preliminary invoice will be e-mailed to the applicant within 5-7 working days based on the information provided on this application. There may be varied response times due to illness, vacation and work load requirements.
Your request will be received via e-mail and processed as soon as possible. A copy of this request will be e-mailed to you. You will be contacted either by phone or e-mail regarding the status of this request. If you have questions, concerns, or special circumstances surrounding your request please make a note in one of the Notes sections on this form.
*Asterisk indicates a required field.
Please be sure to read the rental lease requirements prior to submitting an application. If you do not meet the rental requirements your request will be denied.
HOA or POA=Home Owner's Association/Property Owner's Association
If any applicant, or participant, will gain monetary benefit either directly or indirectly from this rental, then the event will not be approved unless is it is a fundraiser from a 501(c)3 organization, in which case, additional paperwork will be required.
Individuals and/or businesses are not permitted to use Town facilities for any direct or indirect monetary gain.
Please check one. If you select other, you may not qualify to use the facility. Please read the rental policies. Town staff will ultimately determine rental category.
What group, organization, school or Town of Jupiter business is this rental affiliated with? If resident, leave blank.
Hours availabe for rental: Monday - Sunday, 8AM-9PM; Fees are based on usage time from set up to clean up. Be sure to reflect this in your requested hours.
Please be as accurate as possible. Your answer here will affect fees and location selection.
Please list at least 2 possible dates for your event. If you do not have an alternate date, please list your first date again in box #2. After the date, we are looking for 4 key times on this application:1. When your access begins: set up & decorating 2. When your event will start or when your guests arrive 3. When your event will end or when your guests leave 4. When your access will end: clean up completed PLEASE NOTE: If you do not know the hours of your event we will not be able to process this application.
Hourly fees will be billed when access to facility/room begins and will end when access ends. (For example, if your access starts at 10 am for set up, your event is from 11am-12pm and your clean up will end at 1pm, you will be billed from 10am-1pm, 3 hours total at the hourly rental rate.)
Set up time begins - BE SPECIFIC.
Time your event begins or your guests arrive - BE SPECIFIC.
Time your event will end or when your guests will leave - BE SPECIFIC.
Time your clean up will be done and you will leave the facility - BE SPECIFIC.
Time your event begins or your guests arrive -BE SPECIFIC.
(A monthly meeting is an example of a recurring meeting. A yearly meeting is not an example of a recurring meeting.)
For example: 1st Wed of each month except Jun, Jul & Aug.
For Example: Meeting monthly for 6 months beginning in January; populate this section with Jan. 1 - June 30.
You are responsible for set up/break down of facility. Facility is limited to 50 chairs and 10 rectangular tables. No A/V equipment or WiFi is provided at this location.
It is important to be completely honest about your set up needs. This is a small facility and may not be adequate enough to accommodate your event. Other meetings will be scheduled around your event so you must adhere to the reservation hours you request on this form.
Please check all that apply.
All participants will be held accountable for the contents, rules and policies of this lease, including third party rentals. This lease is a permit for facility usage as outlined and time PAID. The policies and procedures in this document may be changed without notice by the Town of Jupiter.
Renting of the Old Town Hall is intended for recreational and leisurely activities. The Old Town Hall is not to be used as a way to gain direct or indirect monetary benefit to any person, business, or group, other than for charitable causes..Applicant must be at least 21 years old to rent facility.
Old Town is available for rent, including set up and clean up time, Monday-Sunday, during the hours of 8 AM - 9 PM. Set up may not begin prior to 8 AM and clean up must end by 9 PM for all events/meetings. Additional events/meetings may be scheduled on the same day as your rental based on your access hours; you may not, under any circumstances, change your access hours without permission from the Recreation Division.
.Hours billed include set up time, event time, and clean up time.Final rental category/rate will be determined by Recreation staff.
You are responsible for opening and closing the facility for your meeting. You may pick up keys at the Community Center during regular business hours no earlier than one day before your rental and return key the next business day to the Jupiter Community Center located at 200 Military Trail.
The security and compliance deposit will be returned by mail within 2-3 weeks after the key is returned. When returning key please be sure to indicate name and address where the security and compliance deposit should be mailed. Refunds to credit card will incur service charges. For recurring meetings we are able to hold security and compliance deposits for up to one year.
Upon completion of your event you are required to return the room to a general meeting format, make sure facility is locked, window are closed, lights are off and the A/C is set back to 77 degrees. (Do not turn off A/C.)All trash needs to be removed from the facility when you leave. Trash may be placed in an outside trash can or taken with you. Do not leave trash on patio or in facility or park trash cans or anywhere else outside as it attracts animals.
Obey speed limits and street signs especially in the small neighborhood that surrounds the Old Town Hall. Do not obstruct driveway access to local residents or park in yards.
Under no circumstances should a key be duplicated. Rental privileges will be revoked permanently if the facility is used without prior authorization/payment.
The facility will be checked periodically, without warning, so it is highly recommended that your reservation receipt be with you at all times.
Recurring meetings DO NOT automatically continue and require payment in FULL at the time of booking.
Maximum of 1 year recurring meetings. You will be responsible for renewing your reservation before it expires.
501(c)3 organizations may apply for fundraisers. A fundraising affidavit will be required to be submitted with the request application. Failure to do so will delay reservation processing. All rules and policies apply.
Usage is limited to two times per month.
Please report any problems with the facility when you return the keys to the Community Center.
In the case of hurricanes or any acts of nature the Town of Jupiter reserves the right to cancel or reschedule ANY rentals.
Refunds will be approved if received at least 2 days prior to the event. No refunds will be granted on the day of or after an event.
I ACKNOWLEDGE, BY SIGNING BELOW, THAT I, AND ANY THIRD PARTY USERS, AGREE TO ACCEPT FACILITY AS IS AND HAVE READ AND UNDERSTAND THE TERMS AND CONDITIONS AND AGREE TO ABIDE BY ALL. Should this application be approved this agreement shall not be deemed a lease of the licensed premises by TOWN but rather a license granted to
LICENSEE by TOWN to use and occupy the licensed premises under the terms and conditions stated herein. No leasehold interest in the licensed premises is conferred upon LICENSEE under the provisions hereof. In the event that LICENSEE fails to pay according to the rental policy, then LICENSEE acknowledges that TOWN may terminate this Agreement and all rights granted to LICENSEE herein to use the licensed premises will immediately terminate. TOWN and its officers, agents and employees reserve the right, at any time, to enter upon and have free access to any and all parts of the licensed premises. TOWN reserves the right to preclude or interrupt any act or use of equipment by LICENSEE within reasonable judgment.
Fees will be based on the information provided on this application and could change in accordance to changes made to this document. By typing my name below, I acknowledge that I am the responsible party and I agree to the terms above, that I am authorized to enter into a legal agreement, and I am 18 years or older.
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