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This form is to be used by Jupiter HOA’s or Property Management Companies to request meeting space at the Old Town Hall or Community Center. While this form is required, it does not confirm or hold any date(s). Reservations, both electronic and paper, will be approved on a first come, first served basis whenever possible, however, electronic requests are generally processed faster. Requests will be reviewed, processed and an invoice generated and e-mailed to the contact person within 5-7 working days. Last minute requests may not be processed in time for mailing deadlines so please submit your request as early as possible. Dates will not be reserved over the phone. *Asterisk indicates a required field.
For the Old Town Hall and Jupiter Community Center, hourly fees will be billed when access to facility/room begins and will end when access ends. (For example, if your access starts at 10 am for set up, your event is from 11am-12pm and your clean up will end at 1pm, you will be billed from 10am-1pm, 3 hours total at the hourly rental rate.)
OLD TOWN HALLA one room facility, very basic with amenities. No kitchen, no A/V equipment, has small restrooms, A/C, 10-6' tables and approximately 50 chairs. More readily available than the Community Center. You are responsible for opening, set up, clean up, and closing the facility. Facility is charged by the hour, including set up and clean up time. The hours must be exact as other meetings/events are scheduled around your meeting/event. Max 50 people. COMMUNITY CENTERThe auditorium can be split in to 3 separate, independent rooms: Meeting Room A, B & C. Standard set up includes a head table, theater style seating, mic/podium. Large groups over 100 will incur additional set up fees or if you require a custom set up. This facility is heavily used and as a result it is more difficult to book a meeting date. The hours must be exact as other meetings/events are scheduled around your meeting/event. Max number of people varies with set up and availability.
Please be specific as this will determine availability and pricing. AVOID using a range such as 50-100.
Ultimately this selection will be based on the size of your meeting, availability and set up requirements. THESE SELECTIONS DO NOT APPLY TO OLD TOWN HALL.
Please schedule your meeting, including set up and clean-up, within these hours.Old Town Hall hours for rental are:Monday-Sunday, 8:00 AM - 9:00 PM.Community Center rental hours are:Monday-Friday, 8:30 AM-9:30 PM; Saturdays 8:30 AM-4:30 PM.
Usage outside of these hours, and on Sundays, will incur additional fees.
Please list at least 2 possible dates for your meeting. If you do not have an alternate date, please repeat your first date in box #2. After the date, we are looking for 4 key times on this application:1. When your access begins 2. When your meeint will start 3. When your meeting will end4. When your access will end: PLEASE NOTE: If you do not know the specific hours of your meeting we will not be able to process this application.
Hourly fees will be billed when access to facility/room begins and will end when access ends. (For example, if your access starts at 10 am for set up, your event is from 11am-12pm and your clean up will end at 1pm, you will be billed from 10am-1pm, 3 hours total at the hourly rental rate.)
Time you need access to the facility for set up - BE SPECIFIC.
Time your meeting begins - BE SPECIFIC.
Time your meeting will end - BE SPECIFIC.
Time you will be done with clean up and out of facility - BE SPECIFIC.
Yearly meetings are not considered to be recurring.
For example, 1st Wed of each month except June, July & August.
For Example: Meeting monthly for 6 months beginning in January; populate this section with Jan. 1 - June 30. If listing individual dates this is not necessary.
ALL recurring meeting dates must be paid for in full at the time of booking.
Check all that apply.
Meetings greater than 100 will be assessed an additional set up fee. If you are renting the Old Town Hall you are responsible for set up and clean up of your event. Please check which applies to your meeting.
Please plan on bringing your own laptops or projectors, including necessary connection cables for your meeting. There is no a/v equipment available at Old Town Hall.
I understand that this is an application only and does not obligate the Town of Jupiter to reserve any facility and/or approve any event. Fees will be based on this information and could change according to changes to this document. By signing below, I acknowledge that I agree to the terms above, that I am authorized to enter into a legal agreement, and I am 18 years or older.
This field is not part of the form submission.
* indicates a required field