HOA Rentals

The HOA Request Application should be used by any local homeowner or property owner associations or any management companies for meeting requests only. For all other requests please use the Online General Request Application.

Please read the below information carefully.

The request application is your first step in requesting a meeting.
Please be aware that completing this form does not confirm or hold your date(s).
Please do not call to see if dates are available as they may not be available when you submit your request application.

Dates will not be put on hold over the phone or in person.

Whenever possible, both faxed and online reservation applications will be reviewed and approved on a first come, first served basis depending upon when the rental coordinator receives the actual application.

It is important to note that the faxed reservations take longer to process than the electronic applications. Electronic requests are sent directly to the rental coordinator's e-mail inbox as opposed to the faxed forms being sent through inter-office mail.

Regardless of your delivery method, requests will be reviewed and the designated contact person will be notified by e-mail within 5-7 working days of the status of their request.

The meeting contact will be e-mailed a confirmation/invoice if one of the dates requested is available with instructions for payment or notification that the dates are not available.
Facility requests may not always be processed as fast as the HOA/Property manager anticipates so, whenever possible, please submit your request as early as possible to allow for the varied response time due to vacations, special projects and illness.

Failure to upload or fax, (561) 745-2559, required documentation WILL delay the approval of your request.

PLEASE DO NOT SUBMIT BOTH AN ELECTRONIC REQUEST AND A PAPER REQUEST.

Should you need to change a date or time after you submit your electronic application please e-mail us the change as soon as possible. You do not need to submit another application. Please be sure to read the Facility Reservation Policies for each location as they are very different. Thank you for selecting one of the Town's rental facilities for your next event!

Please do not send payments with request applications.

If you submit an ePayment, please contact Bonnie Caroline as soon as possible at (561) 741-2400.

You may not pay any facility rental fees on Webtrac, the online Recreation registration software.